Privacy Policy | Brush Works Pro Limited

1. Who We Are

This Privacy Policy applies to Brush Works Pro Limited, a company registered in England and Wales under company number 15655089, incorporated on 17 April 2024. Our registered address is 32 Ellora Road, London, England, SW16 6JF.

We operate as a temporary employment agency specialising in the construction sector. In this policy, “we”, “us” and “our” refer to Brush Works Pro Limited.

You can contact us at:
Email: contact@brushworkspro.co.uk
Phone: 0161 500 1234
Address: 32 Ellora Road, London, England, SW16 6JF

2. What Data We Collect

We may collect and process the following categories of personal data:

Full name, contact telephone number, and email address
Postal address
Employment history and references
Qualifications, trade certifications, and CSCS card details
Right-to-work documentation (including copies of identity documents)
National Insurance number (where required for payroll purposes)
Bank account details (for payment processing)
Information you provide when enquiring about our services
Technical data such as IP address and browser type when you visit our website

3. How We Collect Your Data

We collect personal data through the following means:

Directly from you when you apply for a position or contact us via email, telephone, or our website
From third parties such as references you provide
From publicly available sources (e.g. job boards)
Automatically through our website using cookies and similar technologies

4. How We Use Your Data

We use your personal data for the following purposes:

To assess your suitability for temporary employment placements
To verify your identity and right to work in the United Kingdom
To contact you about relevant job opportunities
To manage the employment relationship and process payroll
To comply with our legal obligations (including tax, employment, and immigration law)
To provide our services to client companies and to match candidates to suitable roles
To respond to enquiries and provide customer service
To maintain our business records

5. Legal Basis for Processing

We process your personal data on the following legal bases under the UK General Data Protection Regulation (UK GDPR):

Contract: where processing is necessary to perform a contract with you or to take steps at your request before entering a contract
Legal obligation: where we are required to process data to comply with applicable law
Legitimate interests: where processing is necessary for our legitimate business interests and does not override your rights
Consent: where you have given us explicit consent, for example to send you marketing communications

6. Who We Share Your Data With

We may share your personal data with:

Client companies to whom we are supplying temporary workers, where necessary to arrange your placement
Payroll processors and accountants
HMRC and other regulatory authorities where required by law
IT service providers who assist us in operating our business systems

We do not sell your personal data to third parties. We will not share your data for marketing purposes without your explicit consent.

7. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes set out in this policy and to comply with our legal obligations. As a general guide:

Candidate records are retained for up to 2 years from the date of your last contact with us
Payroll and financial records are retained for 6 years in accordance with HMRC requirements
Right-to-work documents are retained for 2 years after the end of employment

8. Your Rights

Under the UK GDPR, you have the following rights:

Right of access: to request a copy of the personal data we hold about you
Right to rectification: to request correction of inaccurate data
Right to erasure: to request deletion of your data in certain circumstances
Right to restrict processing: to request that we limit the way we use your data
Right to data portability: to receive your data in a structured, machine-readable format
Right to object: to object to processing based on legitimate interests
Right to withdraw consent: where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact us at contact@brushworkspro.co.uk. We will respond within one calendar month.

9. Cookies

Our website may use cookies to improve your browsing experience. Cookies are small text files placed on your device. We use essential cookies to operate the website. You may adjust your browser settings to refuse cookies, though this may affect the functionality of our website.

10. Data Security

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

11. Complaints

If you are dissatisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “last updated” date. We encourage you to review this policy periodically.